This Privacy Policy applies to: www.smalltalk.events
Last update: September 22, 2021
The respect of your private life is of the utmost importance for Small Talk Events, who is responsible for this website.
This Privacy Policy aims to lay out :
the way your personal information is collected and processed. “Personal information” means any information that could identify you, such as your name, your mailing address, your email address, your location and your IP address. “Personal information” is a synonym for “personal data” within the meaning of the Regulation 2016/679 of European Union (General Data Protection Regulation);
your rights regarding your personal information;
who is responsible for the processing of the collected and processed information;
to whom the information is transmitted;
if applicable, the website’s policy regarding cookies.
This Privacy Policy complement the Terms and Conditions that you may find at the following address:
www.smalltalk.events/terms-and-conditions
1. COLLECTION OF PERSONAL INFORMATION
We collect the following personal information:
Last Name
First name
Email address
Phone and/or fax number
Other:
– Company name
The personal information we collect is collected through the collection methods described in the following section.
2. FORMS AND METHODS OF COLLECTION
Your personal information is collected through the following methods:
Order form
We use the collected data for the following purposes:
Statistics
Contact
3. SHARING OF PERSONAL INFORMATION
We are committed to not selling to third parties or otherwise commercializing the personal information we collect. However, we may share this information with third parties for the following reasons:
Consumption profiles
4. STORAGE PERIOD OF PERSONAL INFORMATION
The controller will keep in its computer systems, in reasonable security conditions, the entirety of the personal information collected for the following duration: 6 months.
5. HOSTING OF PERSONAL INFORMATION
Our website is hosted by: Squarespace, Inc., located at the following address:
225 Varick street, 12th floor, New York, NY 10014.
The host may be contacted at the following phone number: ________.
Personal information we collect and process is exclusively hosted in Canada.
This transfer of personal information outside of the EU is justified by the fact that our headquarters are located in Canada.
6. CONTROLLER
a) Controller
The “Controller” is: Tatiana Therrien. The Controller may be contacted as follows:
The Controller may be joined by email : tatiana@smalltalk.events
The Controller is in charge of determining the purposes for which personal information is processed and the means at the service of such processing.
b) Obligations of the Controller
The Controller is committed to protecting the personal information collected, to not transmit it to third parties without informing you, and to respect the purposes for which personal information was collected.
In the event that the integrity, confidentiality or security of your personal information is compromised, the Controller is committed to notify you.
7. RIGHT OF OBJECTION AND OF WITHDRAWAL
You have the right to object to the processing of your personal information by the website (“right to object”). You also have the right to request that your personal information does not appear, for example, on a mailing list (“right to withdraw”).
If you wish to exercise the right to object or the right to withdraw, you must follow the procedure described hereinafter:
The user must submit a request to the Controller at the email address indicated above.
8. RIGHT OF ACCESS, OF RECTIFICATION AND OF REMOVAL
You have the right to consult, update, modify or request the removal of information about you by following the procedure described hereinafter:
The user must submit a request to the Controller at the email address indicated above.
9. GENERAL PRINCIPLES RELATING TO THE COLLECTION AND PROCESSING OF PERSONAL DATA UNDER EUROPEAN REGULATION 2016/679
In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of your personal data comply with the following principles:
Lawfulness, fairness and transparency: your personal data may only be collected and processed with your consent. Every time you personal data is collected, you will be informed that your personal data is collected and for which reasons your personal data is collected;
Limites purposes: the data is collected and processed for one or more purposes set out in this Privacy Policy;
Data minimisation: only personal data necessary for the purpose to which it is necessary is collected;
Storage limited in time: personal data is stored for a limited time, of which you are notified;
Integrity and confidentiality of collected and processed personal data: the Controller is committed to guarantee the integrity and confidentiality of the collected personal data.
In order to be lawful and to comply with Article 6 or European Regulation 2016/679, collection and processing will only occur if one of the following applies:
You have given your express consent;
Processing is necessary for the performance of a contract;
Processing is necessary for compliance with a legal obligation;
Processing is necessary in order to protect your vital interests or those of another physical person;
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority;
Processing is necessary for the purposes of the legitimate interests pursued by the Controller or a third party.
10. DATA PROTECTION OFFICER PURSUANT TO EUROPEAN REGULATION 2016/679
The following person has been appointed as the Data Protection Officer (also referred to as DPO): Tatiana Therrien.
The purpose of the Data Protection Officer is to ensure the successful implementation of the applicable European legislative provisions relating to the collection and processing of personal data.
The Data Protection Officer may be reached as follows:
By email at tatiana@smalltalk.events
11. ADDITIONAL RIGHTS PURSUANT TO EUROPEAN REGULATION 2016/679
In accordance with European regulation relating to the processing of personal data, you also have the rights listed below.
In order for the Controller to grant your request, you must provide your first and last name, your email address.
The Controller must answer your request within a period of thirty (30) days.
a) Right to portability of personal data
You have the right to request the portability of your personal data held by the Website to another site by following the procedure described below:
________
b) Right of not being the object of a decision based only on automated processing
In accordance with the provisions of the European Regulation 2016/679, you have the right of not being the subject of decision based solely on automated processing if the decision produces legal effect concerning you or significantly affects you.
c) Right to submit a complaint to the competent authority
In the event that the Controller does not answer your request, you wish to challenge his or her decision or you believe one of your rights has been infringed upon, you have the right to submit a complaint to the competent authority.
12. PERSONAL DATA OF MINORS UNDER EUROPEAN REGULATION 2016/679
In accordance with the provisions of Article 8 of Regulation 2016/679, only minors over 15 years of age may consent to the processing of their personal data.
If you are a minor under the age of 15, the consent of a legal representative is required in order for your personal data to be collected and processed.
We reserve the right to verify by any means that you are over 15 years of age or that you have obtained the consent of a legal representative before using our Website.
13. CHANGES TO OUR PRIVACY POLICY
Our Privacy Policy may be viewed at all times at the following address:
www.smalltalk.events/privacy
We reserve the right to modify our Privacy Policy in order to guarantee its compliance with the applicable law.
You are therefore invited to regularly consult our Privacy Policy to be informed of the latest changes.
14. ACCEPTANCE OF OUR PRIVACY POLICY
By using our Website, you certify that you have read and understood this Privacy Policy and accept its conditions, more specifically conditions relating to the collection and processing of personal information.
15. APPLICABLE LAW
We are committed to respect the legislative provisions as specified in:
Personal Information Protection and Electronic Documents Act, SC 2000, c 5; and/or
Act Respecting the Protection of Personal Information in the Private Sector, CQLR cP-39.1 ; and
General Data Protection Regulation, Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
